The 5 best features to look for in self storage automation software

The 5 best features to look for in self storage automation software

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As a self storage operator in the UK, you’re likely already using digital tools to help your business run smoothly – whether that’s booking software, payment systems, CCTV or CRMs. But with so many options available, it can be tricky to know which features genuinely add value when it comes to automation.

Whether you’re managing one location or 50, the right self storage automation software should do more than digitise paperwork. It should save time, reduce hassle, and connect all the moving parts of your storage business, from customer sign-ups to contract management.

If you’re reviewing your tech stack or considering a change, here are five essential features to look for in modern self storage automation software – and why they matter.

1. Integration with core systems

Having great tools is one thing. Making sure they work together is another.

When your booking platform, payment processor, and CRM operate in isolation, your team ends up re-entering data, tracking down customer details or duplicating work. Integration brings everything together, making your day-to-day operations much more efficient.

Look for automation software that connects with the systems you’re already using, such as Space Manager or Kinnovis. A connected setup allows you to sync customer data, trigger automatic actions (like generating a contract after a storage unit booking), and keep everything aligned in one place.

Signable is the UK’s simple, secure, and scalable eSignature solution – built to integrate seamlessly and support growing teams. With API access and Zapier compatibility, it slots into your existing workflows, helping reduce errors and save valuable admin time.

2. Role-based access and multi-site permissions

As your business grows, your software should scale with you. That means being able to manage multiple locations, users, and access levels with ease.

Top automation platforms allow you to give site managers, regional teams, and head office staff the specific tools they need – without opening up unnecessary access. Role-based permissions ensure better control and consistent processes across your sites.

With Signable, you can assign user roles, set permission levels, and monitor activity across all locations from a single account. And as your team expands, you can add as many users as you need, at no extra cost. Unlimited users are included as standard, so your growth doesn’t come with hidden fees.

3. Streamlined document workflows

Even in a digital-first environment, document admin can still eat up time. Customer contracts, ID verification, and insurance documents all need to be handled securely and efficiently.

This is where document automation makes a real difference. Look for tools that offer:

Signable’s eSignature platform supports all of the above, and is already trusted by hundreds of self-storage providers to manage key customer documents.

4. Accessibility and mobile-friendly experience

Today’s customers want to manage everything quickly and on the go. Whether they’re signing an agreement, submitting ID or reviewing contract terms, the process should be simple and accessible from any device.

The best automation platforms make self-service effortless. Look for software that works smoothly on mobiles and tablets, offers clear instructions, and removes barriers to completing tasks.

With Signable’s cloud based platform, documents for signature can be accessed by email, opened on any device, and signed in just a few clicks – no app download or account creation needed.

5. UK-based support and compliance confidence

Not all software is designed with UK businesses in mind. When you’re handling sensitive data and legal documents, that local knowledge and support makes a real difference.

Choose providers that understand UK regulations such as GDPR and electronic signature law, and that offer responsive, locally based support teams.

Signable is proudly UK-based, offering expert help when you need it, and peace of mind knowing your documents meet UK and EU legal standards. As an ISO 27001 certified business, Signable demonstrates a commitment to managing data in line with internationally recognised information security standards.

Final thoughts

The best self storage automation software doesn’t just digitise – it empowers your storage facility to run more smoothly, scale with confidence, and deliver a better experience for your team and your customers.

By focusing on:

  • Smart integrations
  • Role-based access
  • Reliable document workflows
  • Mobile-friendly self-service
  • UK-focused support and compliance

…you’ll be building a tech stack that truly works for your business.If you’re already using digital tools and want to take your document processes to the next level, Signable is ready to help. Start your 14-day free trial today and let us support your automation goals.

Shauna
Content Marketing Specialist

Shauna is a Content Marketing Specialist. She creates a range of written pieces, from long form SEO articles, to social media posts. Graduating with a first class degree in English Literature, Shauna has over 5 years of experience writing quality content for B2B organisations. When she’s not writing, you’ll find her curled up with a book, or exploring the countryside with her cocker spaniel, Ziggy.