Automate sales docs and save time in real estate

Automate sales docs and save time in real estate

< Back to all Posts

Published:

You wouldn’t list a house without photos, so why run an agency without automation?

In today’s fast-moving property market, estate agents and property managers can’t rely on manual workflows. Modern agencies stand out by embracing digital tools, especially automation and electronic signatures, to eliminate bottlenecks, increase security, and deliver an exceptional client experience. In fact, by 2027, companies are predicted to have spent $3.9 billion on digital transformation efforts.

From virtual ID verification and cloud-based document systems to integrated CRMs and eSignature platforms built for property transactions, technology is reshaping how deals close, staff collaborate, and clients sign off.

Is your agency built for the way property deals work today?

There are now around 10,000 active PropTech firms globally, offering automated workflows, integrated CRMs, virtual ID checks, digital contract tools, and software for property managers. That kind of scale means smart agencies aren’t just speedier. They’re better equipped to deliver secure, compliant processes that clients and regulators expect. The automation race is on. Agencies without digital workflows risk falling behind in efficiency, customer satisfaction, and adaptability.

Image of women signing a document on a tablet computer

Why automation matters

In 2025, PropTech isn’t optional. It’s how the best agencies stay ahead. Over 60% of UK estate agencies have increased automation in the past year, using tools that greatly improve tasks from client onboarding to document handling. Automation isn’t just time-saving. It’s essential for competitiveness and compliance.

As the industry gears up for regulatory changes such as the Renters’ Rights Bill and Making Tax Digital, property professionals will be under even more administrative pressure:

  • The Renters’ Rights Bill introduces mandatory landlord registration via a national portal, bans Section 21 no-fault evictions, caps rent increases, enforces minimum standards like the Decent Homes Standard, and empowers a new Ombudsman and landlord database to enforce compliance.
  • Making Tax Digital will require landlords earning over £50,000 to submit quarterly online tax returns using approved software from April 2026, replacing paper records and annual submissions.

Automation and tools like eSignatures aren’t just about modernisation. They’re ready-made answers to heavier reporting requirements, tighter compliance, and rising admin demand.

Key takeaways: 5 benefits of automation for estate agents

Time savings & productivity
Say goodbye to printing, scanning, and manual follow-ups. Automation lets you send templates, track signing, and receive completed contracts in one efficient digital flow.

Better client experience
Mobile-friendly eSignatures and instantaneous workflows reduce friction. Clients get a fast, modern experience without compromise.

Compliance & security
Automated audit trails, encrypted storage, and legally binding digital signatures help you stay compliant with new regulations, including tenant registration portals and statutory document rules.

Cost efficiency
Lower admin costs, reduced error risk, and choice of flexible platforms mean smarter spending. This is especially true when avoiding expensive, rigid alternatives.

Scalability & flexibility
Automation helps agencies adapt rapidly to changes, whether adding new team members, managing more listings, or handling tenant and reporting demands through new legislation.

Signable: built for property professionals

Signable is a simple, UK-focused eSignature platform, designed to support estate agents and property managers. Whether you’re signing a contract, issuing terms and conditions, or finalising an addendum, Signable makes the process faster, easier, and 100% compliant.

With Signable, you get:

Simplify your sales docs, reduce admin, and take the hassle out of signing contracts. 

See how Signable helps you save time, satisfy clients, and stay compliant.

Headshot of Peter
Peter Amey
Copywriter

Peter is a Copywriter with a wealth of experience spanning technology, construction, fashion, and the captivating superyacht industry. He proudly possesses a degree in Creative Writing and boasts nearly eight years of rich marketing experience across various roles. Outside of his passion for crafting engaging long-form copy, Peter loves cafe-hopping, enjoying live music, and making art.