Reaseheath College case study
From paper to digital: Embracing eSignatures in education
Reaseheath College, a leading land-based college known for its hands-on courses in agriculture and animal management, faced significant challenges with outdated, paper-based admin processes.
The college’s reliance on physical documents for signing and processing was not only time-consuming but also expensive in terms of staff time. Recognising the need for a modern solution, the college turned to digital solutions to make these processes quicker and more secure.
Before Signable: The document signing dilemma
Before moving to Signable, Reaseheath College’s document handling involved manual printing, signing, and scanning – a method that was both inefficient and costly.
Gareth Ferris, the college’s Systems and Infrastructure Manager, described the old system as a major hurdle:
“It was a massive pain, frankly, involving so many admin hours that it became unsustainable.”
Why Signable was the perfect match
In 2021, Reaseheath College chose Signable based on a recommendation from ProSolution, their student record system provider.
The seamless API integration between Signable and ProSolution was a game-changer, making document management across the college much more efficient.
Signable in action at Reaseheath College
With Signable, Reaseheath College has revolutionised their student enrolment processes.
Using digital signature pads during enrolment periods has been especially impactful. These pads allow documents to be signed electronically right at enrolment events, which speeds up the process and cuts down on paper use. Gareth was particularly pleased with how Signable allows multiple documents to be sent to students in just one envelope:
“This integration has cut down our envelope use per student significantly, which is a win for cost efficiency.”
Additionally, the electronic signatures on the signpads offer a tactile feel similar to traditional pen-and-paper, which helps to build trust among students and their parents:
“The digital Signpads have been crucial in providing a sense of familiarity and security, easing the transition for both students and their families.”
Results that matter: Efficiency, security, and compliance
Implementing Signable at Reaseheath College has been transformative. The college has seen a dramatic reduction in administrative time and costs.
Equally important, moving to digital has improved the security and compliance of their document handling, ensuring it meets GDPR standards. The audit trails from Signable provide a detailed record of each electronic signing event, adding an extra layer of security.
Sustaining success with Signable
Reflecting on the benefits of Signable, Gareth highlighted the key improvements:
“The main wins have been streamlining our processes and achieving cost savings – absolutely essential in our operational strategy.”
Looking ahead, Reaseheath College plans to continue leveraging Signable’s capabilities to keep their administrative processes smooth and effective.By adopting Signable, Reaseheath College hasn’t just made their processes more efficient; they’ve also established themselves as a leader in digital innovation within the educational sector, ensuring that they stay ahead in technology adoption and efficiency.