Drive your business forward with top car dealership software
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Managing a multi-branch car dealership in the UK isn’t easy, but with the right software, you can get your operations firing on all cylinders. From inventory and compliance to customer relationships and team coordination, the right software tools can help you turn everyday challenges into tangible wins. Embracing digital transformation doesn’t just keep you on trend; it can help you sell more vehicles, cut down on admin, and keep your whole team running smoothly.
If you are looking for ways to speed things up, cut the paperwork, or bring in more leads, these top car dealership software tools are built to help.
Signable – eSignatures made simple
eSignatures & Digital Document Handling
It can be challenging to manage remote teams, collaborate across different locations, or reduce administrative tasks. A dedicated eSignature platform can streamline your processes, ensure compliance, improve turnaround times, and simplify life for everyone.
Signable is a comprehensive eSignature solution tailored for businesses that need to send, sign, and manage documents quickly and securely online. For car dealerships, Signable can eliminate the paperwork bottlenecks often associated with vehicle financing agreements, service contracts, and trade-in documentation.
Key features:
- Legally binding eSignatures (UK & EU-compliant)
- Seamless API and Zapier integration
- GDPR-ready with UK data centres
- Templates for frequently used documents
A quick aside: How eSignatures fit into the picture
eSignatures offer an incredible opportunity to enhance both efficiency and customer satisfaction. They are perfect for streamlining every interaction, including signing test drive forms and finalising finance agreements. Say goodbye to the hassle of printing, scanning, and in-person visits, and embrace a seamless, paperless experience that today’s consumers truly value.
What’s more, eSignature tools like Signable work effortlessly with your existing systems, whether that’s a dealer management platform, fleet software, or your CRM. They help you stay responsive, reduce turnaround time, and present your dealership as a forward-thinking, professional operation. In a competitive market, that edge really matters.
Pinewood DMS – Dealer management systems
Dealer Management Software (DMS)
By centralising your tools and processes, you can make it easier to keep your team connected and your customers happy. Whether you’re tracking stock, booking in repairs, or reviewing performance, everything’s just a few clicks away.
Pinewood DMS is one of the top platforms UK dealerships rely on. It keeps things running smoothly, helps with stock management, liaising with customers, and handling after-sales servicing.
Key features:
- Real-time stock visibility across branches
- Finance and workshop management integration
- Secure vehicle handover processes
- Extensive reporting and compliance tools
A DMS is the digital backbone of any dealership. For those with multiple branches, tools like Pinewood offer unified views of operations, enabling quicker decisions and better resource allocation.
HubSpot – CRM for automotive sales
CRM (Customer Relationship Management)
Things move quickly, and keeping track of leads and customer conversations can be a real challenge. That’s where a good CRM comes in. It helps you stay organised, follow up at the right time, and build better relationships, without anything slipping through the cracks.
HubSpot is a top-tier CRM system that can be tailored to the automotive industry. It helps dealerships better understand customer journeys, automate follow-ups, and improve team performance.
Key features:
- Lead scoring and tracking
- Automated email sequences
- Integrated dashboards for KPIs
- Mobile apps for on-the-go access
A solid CRM ensures no lead is lost and follow-ups are timely. HubSpot’s ease of use is ideal for growing teams and easily integrates with Signable.
AutoTrader Connect – Real-time inventory syncing
Inventory Management & Advertising
Overseeing your stock and making sure the right vehicles get seen by the right buyers is a big part of running a successful dealership. That’s where having solid inventory management and advertising software really helps. It gives you a clear view of what’s on your forecourt, what’s moving, and what needs a bit more attention.
AutoTrader Connect is designed with UK car retailers in mind. It automatically updates your stock listings on the AutoTrader platform so you’re always showing the right vehicles, with the right details, at the right time. There are no delays, double-checking, or manual edits, just smoother, faster advertising that keeps your forecourt in sync with your online presence.
Key features:
- Real-time vehicle listing updates
- Integrated with major DMS providers
- Data-driven pricing insights
- Detailed performance reporting
Speed and accuracy in vehicle listings can directly influence sales volume. AutoTrader Connect ensures your inventory instantly reflects your actual stock and pricing strategy.
Xero – Smart accounting for dealerships
Accounting Software
With the right accounting software, you can track spending, monitor VAT, and keep everything running smoothly behind the scenes. It’s about saving time, staying compliant, and knowing exactly where your money’s going without getting buried in endless spreadsheets.
Xero is a cloud-based accounting solution that simplifies dealership finances. With built-in VAT tools and integration options, it suits both in-house accountants and outsourced bookkeepers.
Key features:
- Bank reconciliation and expense tracking
- Easy-to-use dashboard
- Payroll integration
- HMRC-recognised VAT tools
Whether you’re dealing with financing providers or handling service income, Xero ensures that every penny is tracked and compliant. It also integrates nicely with CRMs and DMS tools.
Trello or Asana – Keeping teams on the same page
Task & Project Management
Juggling deadlines, handovers, and team comms? Task and project management tools take the chaos out of your day. They show you what’s happening, who’s on it, and what’s coming next, all in one place.
Trello and Asana help dealership teams stay aligned on everything from marketing campaigns to service bay scheduling. These platforms replace scattered email threads with visual task boards.
Key features:
- Task lists, boards, and timelines
- Role-based permissions
- Notifications and mobile support
- Automation for recurring tasks
Visibility into tasks is crucial for teams with multiple branches. Tools like Trello, due to their simplicity and visual layout, are ideal for smaller teams, while Asana better serves larger teams needing advanced features like timelines and workload tracking.
Mailchimp – Marketing automation with impact
Email Marketing Automation
Staying in touch with customers shouldn’t be a full-time job, and with email marketing automation, it doesn’t have to be. Whether it’s sending follow-up messages, service reminders, or special offers, automation helps you keep the conversation going without lifting a finger each time.
Mailchimp remains one of the most user-friendly platforms for email marketing. It allows you to segment audiences, automate messaging, and analyse performance.
Key features:
- Drag-and-drop campaign builder
- Personalised email sequences
- Audience segmentation
- A/B testing and analytics
Marketing is crucial, particularly after the sale. Mailchimp can assist dealerships in retaining customers through timely offers, reminders, and seasonal campaigns.
Let’s make your dealership workflow easier
For UK-based dealerships with multiple branches, selecting the perfect car dealership software is not just beneficial; it’s absolutely vital. Embracing solutions like eSignatures, DMS platforms, and robust accounting and marketing tools can truly elevate your business. Streamlining administrative tasks, enhancing compliance, and boosting car sales will set you on the road to success!
Want to see how Signable fits into your dealership workflow? Request a demo today!
Peter Amey
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