In today’s rapidly evolving digital landscape, the world of paperwork and signatures has undergone a significant transformation. The days of printing, signing, scanning, and posting documents are rapidly fading into the past.
Understanding Electronically Signed Documents
The digital revolution has constructed a seamless and efficient way of handling important paperwork – electronically signed documents. As almost every industry continues to move towards digital adoption, solutions like signing documents electronically are on the rise. But, are electronically signed documents easier and can everyone use them?
This comprehensive guide will walk you through everything you need to know about electronically signing documents.
What are Electronically Signed Documents?
Documents signed with electronic signatures, often referred to as e-signatures, are the equivalent of traditional handwritten signatures. They are used to authenticate the approval or acceptance of a document.
Electronic signatures have gained immense popularity in recent years due to their convenience, security, and efficiency. E-signatures are legally binding and are accepted in most parts of the world, making them a go-to choice for businesses and individuals alike.
How Do Electronically Signed Documents Work?
E-signatures work by using digital encryption technology to link a signature to a specific document. When a document is electronically signed, a unique digital fingerprint and audit trail is created, ensuring the document’s integrity and authenticity.
The electronic signing process is straightforward, often involving just a few clicks, making it incredibly user-friendly.
The Legal Aspects of Electronically Signed Documents
Are Electronically Signed Documents Legally Binding?
To ensure the legality of electronically signed documents, it is crucial to have processes in place for verifying the identity of the signatories. This often involves the use of authentication methods, such as a one-time password, biometrics, or email verification, to confirm the identity of the signer.
Benefits of Electronically Signed Documents
Efficiency and Time-Saving
One of the most significant advantages of electronically signed documents is that they save time. No longer do you have to wait for a document to be printed, signed, and physically delivered. E-signatures allow businesses to instantly sign documents online, reducing the turnaround time for critical contracts and agreements.
In a world that increasingly values sustainability, eSignatures are a welcome initiative. They drastically reduce paper consumption and carbon emissions associated with traditional paperwork, making them a step toward a greener and more eco-friendly future.
Using Electronically Signed Documents
Popular Tools for E-Signatures
There are many online platforms and software providers which offer eSignature services. Adopting an eSignature solution such as Signable provides a user-friendly interface and robust security features to ensure a smooth e-signing experience.
The E-Signing Process
So how do you send a document to be electronically signed? The process with Signable is simple:
Sending a document electronically
Upload the Document: Start by uploading the document you want signed onto your Signable account. Not registered? Try our 14-day free trial and start using electronically signed documents in minutes.
Add Signatories: Enter the email addresses of the people who need to sign the document.
Place Your Fields: Drag and drop your signature, date, text or upload fields onto the document.
Send for Signature: Send the document to all the signatories. They will receive an email notification from Signable with a link to sign the document electronically.
Completed Document: Once all signatories have added their eSignatures, you will receive a copy of the signed document alongside a full audit trail and certificate of completion.
Signing a document electronically
Open the email from email@example.com
Click the link in the email
Fill in the required fields e.g. address, date, upload
Finally, fill out the signature field, & choose the type of electronic signature you’d like to use:
Type your name with your keyboard – it will generate a signature for you
Upload an image of your signature
Draw/write your signature with a mouse or trackpad
Submit the document and that’s it!
Protecting Your E-Signature
Keeping your eSignature secure is vital. Here are some tips to keep it safe:
Use strong, unique passwords for your e-signature accounts.
The great thing about eSignatures is that they are not limited to any specific industry. Electronically signed documents are used in various sectors, including:
Real Estate:Streamlining property transactions with electronic signatures.
Finance: Facilitating the quick approval of loans and financial agreements.
Education: Simplifying the student admissions process.
Legal: Speeding up the signing of legal contracts and documents.
The Future of Electronically Signed Documents
The adoption of electronically signed documents is only set to increase in the coming years. As technology continues to advance, we can expect even more secure and user-friendly document signing software.
Ready to make the switch to electronic signatures?